Construction & Real Estate
Construction Project Management System
A custom platform to plan construction projects, track progress against the bill of quantities, control budgets and variations, and manage interim payment certificates.
- Web-based
- Android
- iOS
Overview
Construction Project Management System (CPMS)
A Construction Project Management System gives contractors, developers and consultants one place to plan and control building and civil works. Extrion Tech can design and develop it in-house around the way your projects are actually run: a work breakdown structure tied to the bill of quantities, a programme of activities with planned and actual dates, and a cost ledger that shows committed, certified and paid amounts for every element.
On a typical project in Zanzibar or mainland Tanzania, progress is measured on site, valued against BOQ rates, and certified before the client pays. The system follows that cycle. Site engineers record measured quantities, quantity surveyors prepare valuations, variations are logged with their cause and approval trail, and interim payment certificates are generated with retention and advance-payment recovery calculated automatically. Project managers see earned value, schedule slippage and cash flow forecasts without reconciling separate spreadsheets.
The platform can be scoped as a standalone tool for one company or as a portfolio view across several concurrent projects. Typical additions include document control for drawings and RFIs, subcontractor packages, photo-based progress reports and executive dashboards. Contract forms, approval levels and reporting formats are agreed with you during analysis so the system reflects your contracts rather than forcing a generic template.
Business problems it addresses
- Progress, cost and BOQ data sit in separate spreadsheets that rarely agree at month end.
- Variations are agreed verbally on site and are hard to recover or justify later.
- Interim payment certificates take days to prepare and contain calculation errors.
- Management cannot see which projects are behind programme or over budget until it is too late.
- Drawings, RFIs and instructions are scattered across email and WhatsApp threads.
Interface
Five screens of the system
Illustrative mockups with sample data — not screenshots of a client’s system.
Workflow
From contract award to final account
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1
Project setup
Register the contract, parties, contract sum, retention and advance terms.
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2
BOQ import
Load the priced bill of quantities and map items to the work breakdown structure.
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3
Programme
Plan activities, milestones and dependencies with baseline dates.
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4
Site progress
Engineers record measured quantities, photos and daily site diaries.
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5
Variations
Log instructions, value changes and route them for client approval.
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6
Valuation and IPC
QS values work done and issues the interim payment certificate.
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7
Payment tracking
Record client payments against certificates and monitor cash flow.
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8
Final account
Reconcile remeasurement and variations, then release retention.
Functions covered
Modules and what they do
01 Planning and control
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Project and contract register
Holds contract details, parties, key dates, contract sum and payment terms.
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BOQ and work breakdown
Stores BOQ items and rates and links them to elements, sections and activities.
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Programme and milestones
Tracks planned against actual dates and highlights critical slippage.
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Site diary and progress
Captures daily labour, plant, weather, work done and measured quantities.
02 Commercial management
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Variations and instructions
Registers site instructions and variation orders with valuation and approvals.
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Valuations and IPCs
Calculates gross value, retention, advance recovery and net amount due.
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Budget and cost control
Compares budget, committed, certified and actual cost by element.
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Subcontractor packages
Optional / subject to scope
Manages subcontract scopes, measurements and payments to subcontractors.
03 Documents and reporting
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Drawings and RFI register
Optional / subject to scope
Controls drawing revisions, requests for information and responses.
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Photo progress reports
Builds monthly progress reports from geotagged site photos and quantities.
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Portfolio dashboards
Shows cost, time and cash position across all active projects.
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Accounting integration
Optional / subject to scope
Exports certified amounts and payments to the finance system where an API is available.
Technology stack
Technology selected for this solution
These are the technologies planned for this type of system. The final stack depends on scale, performance, licensing, infrastructure, integrations and your requirements.
Frontend
Backend
Database
Mobile
Infrastructure
Integrations
Security & data integrity
Protecting your data and its accuracy
Commercial data such as rates, valuations and margins is restricted by role and project, so site staff, subcontractors and consultants only see what their involvement requires.
Standard protections
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Role-based access control
Each user sees only what their role allows.
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Authentication and authorisation
Every request is checked for a signed-in, permitted user.
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Fine-grained permissions
Permissions per module and action, such as view, edit or approve.
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Secure password storage
Passwords are stored using strong one-way hashing, never in plain text.
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Encryption in transit
HTTPS/TLS protects data between users and the server.
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Server-side input validation
All input is validated on the server before it is saved.
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Protection against common web vulnerabilities
Defences against injection, cross-site scripting and request forgery.
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Database constraints and transactions
Constraints and transactions keep related records consistent.
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Audit logs
Important actions are recorded with who, what and when.
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User activity history
A history of each user’s activity for supervisors and administrators.
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Backup and restoration
Scheduled backups with tested restoration procedures.
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Session management
Session time-outs and the ability to sign out other devices.
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Offline mode with controlled synchronisation
Work offline and synchronise safely when the connection returns.
Optional advanced protections
- Multi-factor authentication A second sign-in step for selected or all users.
- Single sign-on Sign in with your organisation’s identity provider where supported.
- Encryption at rest Sensitive data encrypted on disk where the infrastructure supports and is configured for it.
- Disaster recovery planning A documented plan to restore service after a major failure.
Data integrity
Valuations are calculated from approved quantities and locked BOQ rates, and a certificate cannot exceed remaining contract value without an approved variation. Each IPC, variation and rate change is recorded in an audit trail, and cumulative certified amounts are reconciled against payments received.
Security controls are configured for each project. We do not claim certification, compliance or immunity from attack unless independently verified for your deployment.
Customisation & integration
Tailored to how you work
We tailor modules, reports, permissions, workflows, branding and integrations to your organisation. Tell us which features you need when you request a quote.
- Contract forms, retention rules and advance-payment recovery terms
- Approval levels for variations and payment certificates
- IPC, progress report and cost report layouts with your branding
- Work breakdown structure and cost codes
- Integration with your accounting or ERP system
Deployment & support
From go-live to continuous improvement
Onboarding, data migration, training, maintenance, technical support and future enhancements are services we scope into your project.
Bringing records from spreadsheets or older systems, checked and reconciled.
Role-based training for users, supervisors and administrators.
Technical support and maintenance under an agreed support plan.
New modules, reports and integrations as your organisation grows.
Pricing
Pricing tailored to your requirements
Every organisation has different workflows, users, infrastructure, and integration needs. Request a quotation for a solution designed around your requirements.
- Number of users, branches and modules
- Customisation and integrations
- Hosting: cloud, your server or hybrid
- Data migration and training
- Support and maintenance plan
Construction & Real Estate
Related systems
Contractor and Site Operations Management System Day-to-day site control for contractors: labour attendance and casual payroll, plant usage, material requests, safety inspections and daily reports from every active site.
Building Materials and Equipment Tracking System Track cement, steel, aggregates, tools and equipment from purchase to site, with stores per project, transfers, tool issue to workers and material reconciliation against BOQ.
Property Management System Manage a portfolio of buildings, units and owners in one system: occupancy, owner statements, service charges, maintenance and property-level income and expenses.
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